A job posting template for Ontario
A plain template with the lines Ontario's job posting rules ask for already in place. Fill in the brackets, delete what doesn't apply, and check the result before you publish.
Updated October 28, 2026. A summary, not legal advice.
[Job title] [City], ON · [Full-time or part-time] · [On site, hybrid or remote] About the role [Two or three sentences: what the job is for and who it works with.] What you'll do • [Main duty] • [Main duty] • [Main duty] What you bring • [Number] years of experience in [skill or field] • [Education, or equivalent experience] • [A licence or registration, if the job legally needs one] Pay and benefits Expected pay: $[lowest] to $[highest] a year. [Benefits] This posting is [for / not for] an existing vacancy. [Keep this line only if you, or a recruiter for you, use AI to screen, assess or select applicants:] We use artificial intelligence to screen, assess or select applicants for this position. How to apply [How to apply, and the closing date if there is one.]
Why each line is there
- Expected pay. A public posting must show the expected pay or a range, and a range can be at most $50,000 a year wide. For an hourly job, write it as "Pay: $24.50 to $28.00 an hour." Pay ranges
- The vacancy line. Use "This posting is for an existing vacancy." when the job is open now, and "This posting is not for an existing vacancy." for a talent pool or future openings. The vacancy statement
- The AI line. Only if AI is used to screen, assess or select applicants, by you or a recruiter working for you. It uses the law's own words; the Ministry's guide says it's enough to state that artificial intelligence is used to screen, assess or select applicants. AI disclosure
- What you bring. Ask for the skill and the years, not where they were gained: no Canadian work experience, Canadian credentials or Canadian network. A licence or registration the job needs is allowed. Canadian experience
- After you publish. Keep a copy of each version that goes public, and the application form, for three years after the posting comes down. Record keeping
A filled-in example
The sample posting from our home page, after CheckON's suggested fixes were approved. CheckON's check on October 28, 2026 found that it meets the rules.
Warehouse Shift Supervisor Mississauga, ON · Full-time, on site About the role You'll lead a team of 12 on the evening shift at our distribution centre, keep orders moving and keep everyone safe. What you'll do • Plan the shift and assign the work • Coach new team members • Track productivity and safety numbers What you bring • 3+ years supervising in a warehouse • Forklift certification is an asset • Clear communication in English Pay and benefits Salary: $60,000 to $110,000 a year, depending on experience. Health and dental benefits from day one. To apply, send your resume through our careers page. This posting is for an existing vacancy. We use artificial intelligence to screen, assess or select applicants for this position.
Filled it in? Check it before you publish
Paste your posting and CheckON quotes each line that needs work, shows the source and suggests the smallest fix, which you approve. The first check each week is free, with no sign-up.
Questions people ask
Can I write "competitive salary" instead of a range?
Not on its own. Since January 1, 2026, a public posting must include the expected pay or a range of expected pay (ESA, s. 8.2 (1)). You can still add "based on experience" after the range.
Do I need the AI sentence?
Only if you, or someone hiring for you such as a recruiter, use artificial intelligence to screen, assess or select applicants for the job (ESA, s. 8.4 (1)). The Ministry's guide says whether a tool counts depends on the facts of each case.
What if the job isn't open yet?
Say so. For a talent pool or future openings, write "This posting is not for an existing vacancy." The Ministry's guide says that if the posting isn't for an existing vacancy, the employer must state that there is no existing vacancy.
More guides
Sources: the Employment Standards Act, 2000 (ESA), Part III.1 and s. 15, O. Reg. 476/24 and the Government of Ontario's guide to the job posting requirements. This page summarises them and isn't legal advice; for your situation, talk to an employment lawyer.