What an Ontario job posting must include

• Employers with 25 or more employees in Ontario on the day the job is posted. Count people, not full-time equivalents: part-time and casual staff and anyone on leave each count as one.
• Public postings for a specific job in Ontario, wherever they appear: your careers page, a job board or a recruiter's site. You're responsible for a posting a recruiter or job board publishes for you.
• Not covered: a general "we're hiring" campaign with no specific job, a posting open only to your current employees, and work done outside Ontario.
• A document or web page the posting links to counts as part of the posting.

• The expected pay or a pay range. A range can be at most $50,000 a year wide. Postings where the expected pay is above $200,000 a year are exempt. More on pay ranges
• Whether the job is an existing vacancy. Say plainly whether you're filling a vacancy that exists now or not, for example "This posting is for an existing vacancy." More on the vacancy statement
• Whether you use AI to screen, assess or select applicants. If you, or a recruiter working for you, use AI tools to screen, assess or select applicants, the posting must say so. More on AI disclosure
• No Canadian experience requirement, in the posting or its application form. Ask for the skill or the years of experience, not where the experience was gained. More on Canadian experience

• Tell interviewed applicants where things stand. Within 45 days of an interview (or the last one), tell each applicant you interviewed whether a hiring decision has been made, in person, in writing, or by email, text or a portal update. More on the 45-day rule
• Keep records for three years. Keep a copy of each posting and any application form for three years after the posting comes down, and what you told each interviewed applicant for three years. More on record keeping

What the law says, with the sections, wording you can copy and a before and after. Aussi en français.

• Pay rangeShow the expected pay, or a range no wider than $50,000 a year.
• Canadian experienceDon't require Canadian experience in the posting or its application form.
• AI disclosureSay so if AI screens, assesses or selects applicants.
• Existing vacancySay whether the job is an existing vacancy, or not.
• 45-day replyTell each interviewed applicant within 45 days whether a decision was made.
• 3-year recordsKeep each posting, its form and your interview updates for 3 years.

Tools to use when you write or review a posting: a checklist to copy or print, a template with the required lines in place, a guide for recruiters posting for clients, and how accurate CheckON is.

• Job posting checklistEverything to check before and after you publish, to copy or print.
• Job posting templateA posting with the lines the rules ask for already in place.
• For recruiters and agenciesPosting for clients: who's responsible, AI tools, talent pools.
• How accurate CheckON isTested on 150 real Ontario postings, rule by rule.

CheckON reads a posting and gives each requirement a verdict, quoting the sentence it's about. When something is missing, it suggests the smallest change that fixes it, and nothing changes until you approve it. The first check each week is free, with no sign-up.